5 Ways to Improve Productivity with IT Tools 

Let’s face it - running a medical practice (or any small to medium business) in New Zealand can come with its fair share of challenges! 
 
Between managing client or patient care, keeping up with compliance, and handling all the administrative tasks, your team is always busy. But here’s some good news: better IT tools can make a world of difference when it comes to boosting productivity and creating a more efficient, happier workplace. 

No, we’re not suggesting robots or A.I. will take over your business (although, wouldn’t that be fun?) - but some smart IT tools can feel just as revolutionary.  
 
Here’s how you can give your team a productivity boost with a little help from the tech world: 

 

1. Simplify Internal Communication  

Say goodbye to long email threads and playing endless phone tag! We’ve all been there, wasting time trying to connect with someone, especially in larger companies where communication can get tricky. 

Now, with tools like Microsoft Teams and Slack, you can bring your whole team together on one platform. This makes quick check-ins and collaboration easier than ever (plus, it’s a great way to strengthen team relationships). 

These cloud-based tools offer real-time messaging, file sharing, and seamless collaboration, making it easy to stay connected - even when working remotely. 

 

2. Automate the Boring Stuff 
 

Let’s be honest- most people do not enjoy repetitive admin tasks. Overcomplicated appointment scheduling, sending reminders, and managing invoices can drain valuable time and energy.  

Enter: Automation Tools!  
 
For medical practices, practice management software like Medtech Evolution can automate scheduling, reminders, and invoicing, freeing up your team for more meaningful tasks. 

If you run a small business, tools like Xero or HubSpot can automate customer follow-ups, invoices, and other repetitive tasks, leaving you more time to focus on growing your business. You’ll save time, reduce errors, and boost overall efficiency. Who wouldn’t want that?  

The one small catch with automation tools? You’ve got to invest a bit of time upfront to make them work for you. Make sure you and your team are trained to get the most out of the tool and spend the time setting it up properly from the start. It’ll pay off big time, saving you both time and frustration down the road. 

 

3. Make a Modern Move to 3CX 

Still using a traditional phone system? Then the winds of change are calling you to 3CX!  
 
3CX is an affordable, flexible option that connects your team wherever they are, whether through phone, live chat, or video calls. It's the modern solution that saves you money and adapts as your business grows. 

The best part? It’s simple to set up, easy to use, and integrates with your existing tools like Office 365. Plus, you can finally answer your work phone from your mobile (even if you're secretly in your bunny slippers at home). 

With copper lines being phased out by September 2024, now is the time to swap. 
  

4. Upgrade your Password Management  
 

Ever feel like you have no more passwords left in you? These days they ask for upper case, lower case, numbers and some days even a secret handshake. We can barely remember why we walked into a room, but we’re expected to recall a code longer than our childhood phone number!  

It’s too much. We give up like we do when Fiona brings baked treats to the office - resistance is futile! 

 
That's one of the big reasons why our team at Netcare uses LastPass. Not only does it help safely and securely store our passwords (keeping us safer from cyber-attacks) but it also helps the team gain access to important info when needed as well as helping you keep up with the passwords flying around.  
 

5. Make Cybersecurity Easier to Manage  

 

Let’s be honest, managing cybersecurity can feel like trying to keep up with the latest TikTok trends- it’s exhausting, especially if you're handling sensitive data.  
 
But, with the right tools, your team can get up to speed without needing an IT degree. For example, tools like password managers can keep those tricky passwords safe and sound, while security training platforms help teach your team how to avoid phishing scams (because no one wants to be the person who accidentally clicks that sketchy link). We can also help you pinpoint issues in your security with a cybersecurity audit.  

Tools like Norton, McAfee, or Bitdefender can help detect and prevent malware from infecting your devices. Think of them as digital bodyguards for your computers and servers. Kapow! (cheesy but we stand by it)  

 

So, to wrap up:  

The right IT tools can completely change the game for your team - whether you're juggling patients at a medical practice or running a growing business. Imagine automating those pesky routine tasks, making communication a breeze, and getting more done with digital tools. It’s like having extra hours in your day! 

  

Ready to level up your productivity? Give us a call. We'll find the perfect IT tools tailored just for your team. Because, let’s face it, you (and your team) deserve to work smarter, not harder!  

 

 

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